Organizations internal processes to manage safety meetings for products are generally driven using ad-hoc tools such as email and distributed repositories. The lack of validated product portfolio, maturity profile definition and rules defining frequency of meetings makes it difficult to manage the overall processes. The processes are generally driven individually or group based and it lacks consistency and scalability. Organizations have tried to institute standardization using a combination of templates and processes. This has helped to a certain extent but the issues with consistency and standardization still remain within organizations. The lack of standardization results in inefficient usage of resources, time and capital. It also has implications from an internal compliance and audit perspective.
Quartica’s solution can help standardize the overall safety meeting management processes by allowing organization to automate the scheduling of safety meetings based on product portfolio and maturity profile. It will provide the capability to manage frequency of meetings based on product characteristics such as product maturity, therapeutic area, data lock point and others.
Centralized environment to track product portfolio, maturity profile and organizations frequency of meetings.
Automated scheduling, dissemination and tracking of meetings.
Scheduling for different types of safety meetings based on organizational processes.
Tracking of meeting receipt acknowledgement and attendance.
Support for storing meetings minutes and other documents.
Roles based access control to support project roles and teams.
Tracking of dates and activities, enabling collection of metrics and top-down visibility.
Searching, retrieval, navigation, and reporting capability.
Automate scheduling and tracking of safety meetings based on product maturity profile characteristics.
Increase the efficiency of resources by eliminating manual steps and reconciliation of data for metrics and compliance.
Automatically capture schedules with actual meetings milestones in order to enable metrics and reporting.
Support consistent storage and management globally of meeting minutes and other related artifacts.
Facilitate internal and external compliance in a robust and explicit manner.
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